Audit Trail

Resolving Deeds - Audit Trails:

The following items are recorded in the Deed Register’s Audit Trail:

• When and how the deed is added to the system.

• To whom the deed is assigned or reassigned.

• The sub-cases activated or deactivated.

• Parcels added or removed from the deed.

• The deed being resolved or reopened.

 

 

 

 

 

 

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Splitting Parcels – Audit Trails:

The following items are recorded in the Deed Register’s Audit Trail:

• Import/creation of the deed.

• Assignment or reassignment of the deed.

• The sub-cases activated/deactivated.

• Parcels added/removed.

• Resolving/reopening of the deed.

• Completion of sub-cases.

 

 

 

Audit trail of Parent parcel: Click the parent parcel from deed register and go to the Audit Trail for that parcel.

 

Modifying the Legal for the parent parcel is audited in the parent parcel’s audit trail.

 

 

 

Audit trail of child parcel: Click the child parcel from deed register and go to Audit Trail for that parcel.

 

Creating the new parcel and updating the legal of the child parcel is audited in the child parcel’s audit trail.

 

 

 

 

 

 

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Merging Parcels – Audit Trail:

The following items are recorded in the Deed Register’s Audit Trail:

• Import/creation of the deed.

• Assignment or reassignment of the deed.

• The sub-cases activated/deactivated.

• Parcels added/removed.

• Resolving/reopening of the deed.

• Completion of sub-cases.

 

 

 

Audit trail in modified parcel: Click the modified parcel from the deed dashboard and go to the Audit Trail in that parcel.

 

Updates to the legal description of the modified parcel will be recorded in the parcel’s audit trail.

 

 

 

Audit trail in Deleted parcel: Click on deleted parcel from deed dashboard and go to Audit Trail in that parcel.

 

Marking a parcel deleted will be recorded in the parcel’s audit trail.

 

 

 

 

 

 

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Audit Trail of Expert Pool:

This audit indicates that the deed was sent to the expert pool.

 

 

 

 

 

 

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Audit Trail of Bad Deed Pool:

This audit trail will show when the deed was marked bad, remarks were added, and when the deed was sent to the bad deed pool.

 

 

 

 

 

 

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Audit Trail of New Deed Letter:

Printing the New Deed Letter is recorded in the audit trail along with some pertinent information.

 

 

 

 

 

 

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Audit Trail for Bad Deed Letter:

Printing the Bad Deed Letter is recorded in the audit trail along with some pertinent information.

 

 

 

 

 

 

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Name Change

Name Change is audited.

 

 

 

Audit trail of the parcel (2018): Information like Name Change and Exempt Code are Audited.

 

 

 

Audit Trail of 2017: A C/O is audited in Current Year-1 (Current year means the Tax Year on which deed was worked).

 

 

 

 

Audit Trail of the Parcel: The class which was updated in Name Change should be audited.

 

 

 

 

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Sales Recording

Audit Trail of Deed Dashboard:

• Completed Sales Changes are audited.

• Reassigned Sale Change sub-cases are audited.

• All completed actions and instrument status changes are audited.

 

 

 

Audit trail of PRC for year 2018 (as deed for tax year 2018): The deed through which a Sale Change was completed is  audited in parcel Audit trail.